Ever found yourself thinking, “How am I only just learning this?!” or “I feel like I’ve wasted years doing things the hard way!”? You’re not alone!
At SquareOne Training, we believe in making work simpler, smarter, and stress-free. That’s why our Master Your Outlook Inbox workshop, hosted by our fabulous MD, Lisa Johnson, was a game-changer for attendees.
In just one short session, participants went from frustrated to flying through their inbox with expert time-saving techniques.
Top Outlook Hacks You Should Know
If you missed out, don’t worry! Here are some of the standout tips that turned Outlook struggles into effortless efficiency:
🟧 Automate tasks with Quick Parts – Save frequently used tables, text, or images to insert with a single click.
🟧 Organise like a pro with Categories – Use multiple categories on emails or even your calendar for seamless organisation.
🟧 Save time with smart Signatures – Create multiple signatures for different email needs, including a full version, a condensed version, and a blank option.
🟧 Create Rules to manage incoming mail – Automate email sorting and prioritisation to cut through inbox clutter.
🟧 Use Search Folders to quickly find key emails – Make searches more efficient by creating dedicated folders based on criteria you set.
Hidden Outlook Features You’ll Wish You Knew Sooner
• Flagging Emails: Need a reminder? Flagging an email ensures Outlook marks it as important—customise it further by setting due dates and reminders.
• Drag & Drop Emails: Effortlessly turn emails into calendar events or tasks by dragging them to your calendar or task list.
• Keyboard Shortcuts: Speed things up with simple shortcuts:
o Ctrl + 1 → Inbox
o Ctrl + 2 → Calendar
o Ctrl + 3 → Notes
o Ctrl + N → New email or calendar entry
o Ctrl + U → Mark email as unread
• Quick Parts vs. Templates: Use Quick Parts for frequently inserted elements, but if you need to save attachments, an email template is your best bet.
The Feedback?
“What is this magic?” 💡
“I’ve never wanted to go on Outlook so much!”
Want to take control of your inbox and become an Outlook whizz? Book your place now for our upcoming Outlook: Time Management course and start saving time today!