SharePoint for Everyday Users

Discover how SharePoint can completely transform the way you access, save, and share your documents - no more hunting through network drives or wondering if you’re working on the right version. This hands-on session shows you how to confidently use SharePoint to store files, work together with your team in real time, and keep everything organised and accessible from anywhere.

Course Objectives

By the end of the course, you will be able to:

• Understand how SharePoint fits into Microsoft 365 and everyday teamwork.

• Confidently navigate a SharePoint site and find the files you need.

• Upload, share, and collaborate on documents using modern cloud tools.

• Organise content using lists, views, and libraries to keep everything in order.

• Make the most of co-authoring, version history, and Outlook integration.

Who Is This Course For?

This course is ideal for:

• Office users who are new to SharePoint or haven’t used it much before.

• Teams moving from network drives or shared folders to cloud-based working.

• Anyone in an organisation with a Microsoft 365 license looking to work smarter with documents and collaboration.

Prerequisites: Basic Microsoft Office and web browsing experience is all you need. No previous SharePoint knowledge required. 

Course Outline

Getting Started with SharePoint

• What is SharePoint and how it fits into Microsoft 365

• Accessing SharePoint via the browser or apps

• Navigating the interface and site structure

• Understanding Sites, Libraries, and Lists

• Finding your way: Search vs Navigation

Working with Document Libraries

• Uploading and opening documents

• Editing files in the browser or in Office apps

• Using version history and tracking changes

• Co-authoring in real time

• Checking in/out documents (and when to use it)

• Syncing SharePoint to File Explorer

Organising Your Files

• Creating folders and using metadata

• Sorting, filtering, and grouping content

• Creating and using personal views

• Understanding the difference between folders, views, and tags

Collaborating with Lists and Apps

• Overview of SharePoint “apps” like Lists, Calendars, and Links

• Using custom lists for tracking tasks or projects

• Connecting Lists and Calendars to Outlook

• Creating basic custom lists

Sharing, Permissions & Alerts

• Sharing files vs sharing links

• Understanding access permissions

• Setting up alerts on documents and libraries

• Viewing and managing your own alerts

Tips, Integration & Search

• Using Delve and Office Profiles

• Discovering documents across Microsoft 365

• Working with OneDrive vs SharePoint

• Tips for better searching and document discovery

• Best practices for organising team sites

Reflections & Planning

• Identify areas where SharePoint can streamline your day-to-day work

• Discuss examples from your organisation and how to apply what you’ve learned

• Plan next steps for getting the most from your team’s SharePoint sites