How shortcuts can reduce RSI when using Microsoft Office

RSI.jpg#asset:2477Repetitive Strain Injury (RSI) can be caused by a variety of tasks you do repeatedly. This can be anything from formatting text in various software programs, dragging the mouse, or by poor posture.

RSI normally appears in the upper parts of your body in areas such as the wrist, hands, shoulders, elbows or neck.

On the NHS website it shows all the symptoms of RSI which will include tenderness, aches and pain, cramp, stiffness, weakness, tingling, numbness or swelling.

At SquareOne we are not doctors or nurses – we are IT trainers who specialise in showing you how to manipulate your software effectively so this will not only save you valuable time, but more importantly will help to prevent RSI from occurring.

As well as providing classroom training and seminars on Microsoft Office, we have also teamed up with an Ergonomist / Human Factors Consultant FIEHF CMIOSH to give you the full range of solutions as posture and breaks are also a big factor. Please see our DSE training on our SquareOne website DSE Training.

Examples of the things that will help when working with Microsoft Office.

  • Don't drag the mouse. First of all click at the start of the text, hold down your shift key and click at the end.
  • You do not have to select text to make it bold etc in Word or Outlook – simply click into the middle of the word and format in the usual way.
  • If you format text in any Microsoft package – then double click the Format Painter. You can then select the text as mentioned above to make it the same. This even works between spreadsheets.
  • Use F4 to repeat last command.
  • Use CTRL+A to highlight everything.
  • Use CTRL+F1 to close the Ribbon when not needed. This will give you more screen to read and work with - and help reduce scrolling. Repeat to get back.
  • Use CTRL+1 in Excel to bring up the Format Cells Dialogue Box.
  • Use SHIFT+F3 to change case in Word, PowerPoint or Outlook.
  • Use F5 to go to a certain place in a document or spreadsheet.
  • Use CTRL+Spacebar to select a Column in Excel.
  • Use SHIFT+Spacebar to select a Row in Excel.
  • Use F7 to run a spellcheck.
  • Use CTRL+Z to Undo.

There are many more tips and tricks we cover on our sessions - and highlighting effectively with all the various options will really help.

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